What are temporary authorizations?
Temporary authorizations let you override the calculated access status of contractor resources — such as workers, vehicles, or equipment — when you need to act outside the standard compliance evaluation.
This is Twind's dedicated mechanism for managing access control exceptions. It is particularly useful in urgent or critical situations, such as emergency interventions or immediate restrictions.
Who can manage temporary authorizations?
A new client-level role has been introduced: Temporary Authorization Manager. This role can create, edit, and delete temporary authorizations. Assignment is done by a Client Administrator.
All other client roles can view authorizations in read-only mode: Client Administrator, Contract Manager, Reception, and Client Reader.
Where to find temporary authorizations
Go to Access → Temporary Authorizations. No additional setup or activation is required.
Create a temporary authorization
Click Add authorization.
2. Enter a descriptive Authorization name (e.g. "Maintenance - Production Line Emergency").
3. The Authorizer field is pre-filled with your user — edit if needed.
4. Select the Contractor.
5.Choose the Resource type: Employee, Vehicle, or Equipment. Then select the specific resource(s) — one, several, or all.
6. Select the Location(s) where the authorization applies.
7. Set the Authorization value: Allowed or Not allowed.
8. Set the Start date and End date.
9. Enter a Reason (required).
10. Click Save.
Edit a temporary authorization
Click See details on any authorization, then click Edit.
Authorizations can be edited at any time. If the authorizer is changed, both the previous and the new authorizer receive an automatic email notification.
Delete a temporary authorization
Authorizations can be deleted at any time. Upon deletion:
The change takes effect immediately.
The standard access control state is restored.
The authorization is hidden from the default list but remains available via filters and for audit purposes.
The authorizer receives an email notification with full details.
History and audit
Click View changelog on any authorization to see a full read-only log of: who created or modified it, when changes were made, and what values it held at each point.
Authorization statuses
Active · Scheduled · Expired · Deleted
Filters
Filter the list by: name, contractor, resource, resource type, authorization value, location, status, authorizer, or date range.
Access control integration
When a temporary authorization is active on a resource, Twind displays the "Temporary authorization" label next to the access status — on the web platform (client and contractor views) and on the mobile app.
Accesses generated during the authorization period include a reference to it and appear in exports.
Register entry and exit
From the advanced settings, go to Access control to log the entry and exit of a resource. You can select the resource type, register Entry or Exit, set a specific time, add a Note, and save.
Need help?
If you have any questions, we're here for you:
💬 WhatsApp: +34 664 281 487
✉️ Email: help@twind.io
❓ Chat in Twind: click the question mark icon in the bottom-right corner of your screen to open the chat window.